(AS AMENDED AT THE ANNUAL GENERAL MEETING ON 16 MAY 2025)
The objective of the Largs Film Society (hereafter referred to as the ‘Society’) is to show a wide range of contemporary and classic films. By encouraging discussion after screenings, the Society will add to the social, educational and cultural development of the community.
The Society will be directed by a committee, which will be elected annually at the Annual General Meeting. It will comprise the chairperson, vice chairperson, the secretary, the treasurer, and normally up to three further members. The committee will have power to co-opt additional members if it considers this to be appropriate, and such individuals will serve until the subsequent AGM at the latest. All posts are honorary, but committee members may be paid legitimate expenses incurred in working for the Society. The quorum for committee meetings will be three, and the committee will meet at least four times in each period of 12 months. The committee will be elected at the AGM and will hold office until successors are appointed at the AGM following their appointment, at which all committee members will stand down; they may offer themselves for re-election.
The Society will screen films in appropriate facilities in Largs; such facilities will comply with all health & safety regulations.
The films will be selected by the committee, who can invite suggestions from the members. The selection will not be restricted by the age or the country of origin of the film. Films not in the English language will be subtitled.
Screenings will normally take place from September through May on days and times decided by the committee. The committee may change these days and times if appropriate or necessary.
The Society will be non-political and be run on a non-profit basis. Membership will be open to anyone over the age of 16 years, and prospective members will fill in the application form provided. Any information held on members of the Society will be subject to the Data Protection Act (1998).
Members will normally be entitled to introduce guests, subject to seating being available. Such guests will be required to pay a charge determined by the committee.
Subscriptions by members and any other income will be paid into a bank account held in the name of ‘Largs Film Society’.
Signatories of two designated members of the committee will be required to authorise cheque payments from the Largs Film Society bank account. The “Full Access – Account Signatory”, authorised by the bank, is approved to make payments using the on-line banking facility. Accounts will be audited and presented at the AGM, and at least two weeks’ notice of the AGM will be given to each member. The quorum will be one quarter of the membership.
The Treasurer will present a statement of the accounts of the Society at the Annual General Meeting.
Any balance remaining at the end of the financial year will be carried forward and devoted to furthering the objectives of the Society. The Society’s financial year will start from the 1st April and will end on 31st March the following year.
The Society will not be wound up except by a resolution of at least three-quarters of those present at a Special General Meeting called for that purpose. In such circumstances, the remaining funds and resources will not be distributed among the members of the Society, but will be devoted to objectives similar to those of the Society after consultation with the British Federation of Film Societies or a similar organization.
A Special General Meeting will be called in the event of the committee deciding that such a meeting is necessary, or in the event of one third of the membership requesting in writing such a meeting. The committee will be obliged to arrange an SGM within three weeks of receiving such a request.
No alteration by addition, amendment or rescission to the Constitution will be made except at a General Meeting of the Society, provided that the motion is supported by at least two-thirds of the members present.
*Note* It is the Committee that appoints the Chair and not the membership at large – as such it is not possible to continue as Chair without the Committee’s agreement.